4.3 Short and long term planning

Performance indicator

  • I am able to work independently or collaboratively to plan the practical activities for the day or for a longer training period
  • I am able to monitor the planning
  • I am able to adapt it if necessary

Learning objective

  • I consider the diverse needs and abilities of students and the environment and adapt the educational strategy to those aspects.
  • I regularly have on overview on the educational process and the improvement and reflect on them.
  • I work on my tasks efficiently and regularly use and boost the cooperation with my colleagues to create inspiration.

Activity 1 - The principles of planning

Reading text

  • Read the short summary of the principles of planning.
  • Based on the text write a list with bullet points, what are the principles you are aware of and what are totally missing from your practice.
  • Also indicate what are the elements that are relevant for the short term and the long term planning activities.

Self-evaluation method

Come back to the exercise three days later, read the text again and check your notes. Is there anything that you would like to add? Reflect on why you changed your first ideas?

Activity 2



  • Choose 3 different points from the list and make three mind maps. You can use online or offline tools, the main point is to use your ideas freely, without boundaries.
  • Watch this video about mind mapping: https://www.youtube.com/watch?v=wLWV0XN7K1g
  • Define and specify the chosen principles content in the mind maps. Ask questions from yourself regarding the principle and write your answers. Then ask further questions about your answers and write those as well

For example: “Flexibility and adaptability: Plans should be flexible enough to accommodate changes in the internal and external environment. Planning should consider potential uncertainties and contingencies and allow for adjustments and adaptations as needed.”

  • What are the internal changes that can influence my work?
  • What are the points in my plan that can easily be changed?
  • Etc.

Self-evaluation method

How many branches could you outline around the main point of the mind map? If you have at least three branches, you have a good overview. If you have more than five branches, you most likely have a lot of information and/or you dove deep into the topic.

Activity 3

Group work


  1. Talk with your colleagues at your workplace and try to collect one to three fellows to do the following task together. If peers are unavailable, you can involve your students in the task.
  2. Have a discussion about what are the main processes, activities that you have to plan in the following two weeks, six months and two years.
  3. Using a large sheet of paper write the planning issues (titles) on the top.
  4. Read the document about the educational planning steps together.
  5. List under each planning issue your ideas following the steps in the text.
  6. If you cannot find anything relevant to a point skip it!
  7. Start the detailed planning based on your list, used the relevant steps.

Self-evaluation method

Discuss with your colleagues or students whether you found any new information, or discovered new aspects of planning, or not?

What do you think: can you apply the planning steps in your everyday life?

If you become a little bit more conscious about your planning activities, you did a great job!


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